COVID-19 Updates on Library Services & Operations
Please visit this page regularly for updates on changes to library services and operations.
Last updated February 10, 2021
Bookable study spaces will re-open on February 11. Students can reserve an individual study seat in Stauffer Library and the Education Library. We will update this page when students may again book spaces across campus, including Mackintosh-Corry Hall.
Please note that legislation requires everyone to wear a mask and maintain a physical distance of at least two metres at all times, including while in line outside of the library.
You are also required to provide confirmation that you have passed the Queen’s University SeQure app self assessment COVID-19 screening before coming to campus and entering the library.
Access to collections
Online resources (e-journals, ebooks, databases, etc.) continue to be available to support the university's academic and research mission. Consult the library’s website, subject guides and off-campus access instructions for more information.
If you require access to specific items in our collections for your research and learning, please contact the library using our Ask Us service or reach out to a subject librarian or archivist directly. We can help to locate and provide access to online versions of many of our print materials, help to identify alternative resources where online versions are not available, and answer questions about curbside pick-up and scanning services. We also continue to purchase and license information resources to meet your needs.
The library is a member of HathiTrust (HT) and has activated the HT Emergency Temporary Access Service (ETAS) for current faculty, students and staff at Queens University. This service is offered due to the unexpected/involuntary, temporary disruption to normal operations. ETAS provides electronic “read” access via Hathi Trust (HT) to over 860,000 in-copyright items from our print collections through 2003, in addition to the 4.4 million worldwide public domain items already accessible in HT. This represents 36.4% of our print collection that is now accessible through ETAS.
Please see Accessing HathiTrust ETAS instructions on how to complete these requests.
ETAS access is through the HathiTrust website and authentication is using a Queen’s NetID and password (by clicking on the yellow log in button). For each copy of an item in our collection, one simultaneous checkout is allowed for 60 minutes, with automatic renewals if the user remains active on the site and no other Queen's user is waiting for the item. Access to the HT ETAS will cease once we resume normal access to Queen's library collections.
Important note: As per the terms of agreement with HT, items available online through ETAS are not eligible for the library’s curbside pick-up or scanning services.
Curbside access to print collections
The library offers a curbside pickup service to all current Queen’s students, faculty, staff, and emeritus using the Request feature in our Omni search tool. Materials will be retrieved on a first-come, first-serve basis, and users will be notified by email when their item(s) are available for pickup at Stauffer Library. Curbside pickup is available Tuesdays and Fridays, between 1-3 pm and Wednesdays, 6-8 pm.
Please see our curbside access instructions on how to complete these requests.
Important note: Items available electronically through HathiTrust's Emergency Temporary Access Service are not eligible for the library's curbide pickup service, as per the agreement terms with HathiTrust.
Scanning service for print collections
A new library scanning service is available to all current Queen’s students, faculty, and staff.
Use the Request for Scan feature in the Omni search tool for a single book chapter or journal article or similar fair dealing amount, subject to copyright. You must be logged in to Omni using your NetID, and will be notified by email when the scan is available for download for a 30 day period. Eligible collections initially include all regular (i.e. “open stacks”), limited (2-week loan) circulating print materials, and non-circulating materials (i.e. Art non-circ, reference, microforms). We expect to evolve this service over time to include other physical materials.
Please see our scanning request instructions on how to complete these requests.
For materials held in the W. D. Jordan Rare Books and Special Collections, users can search Omni and request scans by contacting firstname.lastname@example.org. For materials held in the University Archives, users can search archival holdings through the AtoM (Archives) Database and request scans from the University Archives by contacting email@example.com. This service is subject to copyright and other considerations such as the amount, type, and fragility of the materials. Recognizing that archival and special collections often require in-person consultation to conduct research, the library continues to follow university, provincial, and public health guidance as we strive to provide access to these locations by appointment in the future.
Important note: Items available electronically through HathiTrust's Emergency Temporary Access Service are not eligible for the library's scanning service, as per the agreement terms with HathiTrust.
Temporary access to select resources
Some vendors are offering Temporary Free Access to E-resources During COVID-19, and the library has enabled them for Queen’s University.
Returning print materials
Our book bins remain open for returning library materials. All returned material will be quarantined for 72 hours from the time it is removed from the bins before it is removed from your account. Please wait four business days before contacting the library with any concerns related to your returned items. New loans have loan period of 120 days.
Renewing checked out print materials
Recalls on print materials
The ability to place Recalls on library material currently out on a regular loan (120 days) has resumed. Items can be recalled after the initial two week loan period. If you receive a recall notification and are not in the Kingston area, please contact us using our Ask Us service.
The library resumed inter-library loan (ILL) services for print materials on February 16, 2021. Please continue to place your requests through the RACER system. ILL service for electronic materials has continued throughout the pandemic.
Please keep in mind that there may be shipment delays for print ILL materials as not all Ontario or Canadian academic library partners have resumed full ILL services. Items not available through ILL will automatically be considered for purchase.
Due dates for materials currently out on interlibrary loan will not be enforced, and late fines will not be charged.
Library reserves & copyright
Our reserves staff are here to support faculty with the provision of online course readings as most courses move to remote delivery. Please see our eReserves page for faculty and OnQ eReserves page for instructions on how to request electronic course readings for courses that will be delivered remotely this fall. Subject librarians are available to assist with the selection of online materials to support course objectives.
Our regular print reserve service is not possible this fall due to covid-19 guidelines on a 72-hour quarantine period for materials, and limitations on in-person campus activity.
The Copyright Advisory Office has created a Copyright & Remote Instruction guide for instructors who are digitizing course materials. Online consultations are available with Mark Swartz, Copyright Manager at firstname.lastname@example.org.
Remote instruction support
The Library has collated resources to help faculty transition to remote instruction. The Library Resources for Remote Instruction guide assembles key tools and services at a glance, including making materials accessible, locating multimedia and freely available teaching resources, getting subject-specific help, and meeting copyright standards.
Subject librarians remain available to provide online research support for undergraduate students, graduate students, post-docs, faculty, staff and clinicians.
Archives and special collections
Individual access by appointment
Queen's University Archives and the W. D. Jordan Rare Books and Special Collections are available for individual access by appointment to Wednesdays and Thursdays. This service expansion builds on our online reference and scanning services.
Researchers can consult collections by appointment on Wednesdays and Thursdays, between 9 am-noon, and 1-4 pm. The number of appointments is limited to safeguard users and library staff.
Because the service will be limited to two days per week and two people per appointment, all users will have access to the service, though priority will be given to Queen’s University faculty and graduate students needing access to rare or unique collections to complete time-sensitive, high priority research that requires physical access.
Booking a visit
Appointments must be booked in advance through email@example.com or firstname.lastname@example.org. You must meet virtually with staff at least 48 hours before your appointment to clarify your request, identify the materials you wish to see, and to review our instructions for accessing our spaces safely.
You will receive a confirmation of your appointment, along with guidelines to help you prepare for your visit after this appointment.
Please do not attend if you have not received confirmation of your booking, as we will be unable to admit you. You are also required to complete the Queen’s University SeQure app screening before coming to campus.
Seating capacity has been reduced to comply with social distancing and visits are currently limited to one per person per appointment to ensure the maximum number of people can access collections. Traffic paths in our buildings have been marked. Per normal operations, food and drink are not permitted.
Users are required to follow all university health and safety guidelines, including completing wellness checks before entering our buildings, wearing a face covering during visits, and maintaining physical distancing.
You can request to see specific items and collections that are not otherwise available in an online or digital format. Only pre-booked material will be available to you during your visit. You will need to request in advance the items you want to use when you make your appointment. All appointments will be preceded by a reference interview with an archivist or W. D. Jordan Rare Books and Special Collections staff member to prioritize and identify materials to be brought out.
Because we will begin with individual appointments, we strongly encourage researchers to bring devices to take images of the items and collections that they consult. This will help you to maximize your appointment time, while we make it possible for other researchers to visit as soon as possible after you. It will also minimize potential contamination of staff equipment.
Some digitized materials continue to be available. Please see the Archives and W. D. Jordan Rare Books & Special Collections websites to research our holdings online.
Open Scholarship Services
Open Scholarship Services (OSS) librarians and staff continue to support research data management, open access publishing, copyright and access to statistical, government and GIS information in your teaching and research.
The library’s Ask Us service is available to help remotely with library-related questions.
Please consult this website for up-to-date information on library operations and visit the university's Coronavirus COVID-19 Information website to find up-to-date information from Queen's University.
On This Page
- Library spaces
- Access to collections
- Library reserves and copyright
- Remote instruction support
- Research support
- Archives and special collections
- Open Scholarship Services
- More information